“One thing that makes it possible to be an optimist is if you have a contingency plan for when all hell breaks loose.”
The last couple of years have been topsy-turvy in nature and occurrence. But with the benefit of hindsight, they have effectively emphasized on the importance of contingencies and provisions. The events industry was also severely affected by the pandemic-led turmoil, as events, as we knew it, majorly happened on-the-ground and in-person.
Times have changed and the events industry has evolved thankfully but event organizers have realized the significance of having contingency plans in place for if and when things take a turn for the worse. Let’s look at how Event Contingency Planning can help you create a more buoyant event strategy!
According to the Resilience Survey Report 2020, on Event Preparedness, it was observed that 86% of event organizing teams claimed that their risk management routines were “emerging”. However, even then, only about 16.6% of teams said that they were “mission-ready” to respond effectively to any unprecedented changes or mishaps.
To integrate the element of resilience in your event strategy, it’s imperative to manifest different scenarios that help in crafting a sudden-change-proof event strategy and scenario thinking forms the heart of it!
Scenario Thinking Is the Centerpiece for Building Resilience!
Scenario thinking is basically the ability of an event organizer to envisage possible scenarios that could happen during the event and find out possible solutions for the same. Everything about scenario thinking revolves around predictably thinking about the future.
Let’s go through some examples of scenario thinking that you could possibly apply to your event when on the subject of contingency planning.
What if a few key employees take unplanned leaves during a critical planning phase?
What if logistical issues hinder the fluidity of event operations?
What would you do as an event organizer if the COVID situation escalates in and around your event dates?
What if, after a surge in cases, people are unwilling to travel out of fear or other safety-related reasons?