The professionals across the globe are tired of listening to the word COVID and do not want to hear it anymore. They want to get back to normal and resume their work as it was before the pandemic, but surely that won’t be the case. Though significant crowd in the US are fully vaccinated and are allowed to wander without masks & social distancing. But as per the CDC guidelines, the non-vaccinated & overseas people must follow the pandemic rules as per the local guidelines if needed.
Hence professionals like in-person event organizers who deal with people across the globe need to follow the pandemic guidelines designed by CDC for in-person event planning. The pandemic affected in-person events in 2020, but event professionals have also pulled up their socks just like other businesses. They are ready to organize their in-person events again in the market, following all the necessary guidelines.
So here we will see what has changed for in-person events in 2021, also, how you can make the in-person event more secure for everyone at the event from the health perspective. Therefore, if you plan to organize an in-person event this year, you must consider the latest trends for in-person events in 2021.
1. In-person Event Planning Post-Pandemic
As you plan post-pandemic in-person events, you must have a good, event execution plan. This is not only about the event's success from the business point of view. As the event organizer, you must plan in-person events to be as healthy as possible for the attendees. The wellbeing of the event staff and attendees must be the priority while arranging an in-person event. Here, we will show you how you can create a healthy environment for the attendees and the event staff.
1.1 Venue Preference
The first thing we do while organizing in-person events is to find a venue. As per the CDC guidelines, the in-person event venue must be an open space. The forum must have a good room for the attendees to roam around while social distancing. It must also have suitable air ventilation. Be sure to have a venue space that can easily accommodate the expected count on the day of the in-person event.
Please understand the event venue contracts, as they have changed a lot post-COVID. Ask about any cancellation or rescheduling of the event plans. Furthermore, having event insurance helps in dealing with any unknown circumstances, which have become common these days, and it protects the event organizer, as well.
1.2 Pre-event Communication with Attendees
You have planned everything for your upcoming in-person event and are now looking forward to the attendees’ registration. You will now need to take some extra precautions. Marketing your in-person event is not the same as it used to be. Now you need to ensure the attendees that you are providing a healthy environment for the event. You can communicate with them through demo videos, webinars and promotional videos. You can also share your in-person event agenda.
The attendees must feel secure in attending the event. Many people are still looking forward to participating in-person events. It is just that the event organizers need to reassure them regarding the safety measures that are taking place at the events. Help the attendees visualize the venue with the latest technologies and keep them in the loop until the event date.