13. Do I Need an Event Survey?
If you are new to the idea of virtual events or hybrid events, you should know that surveying those events is as vital as doing surveys at live events. When conducting these surveys, you need to ask everyone involved in the event, including attendees, speakers, participants, etc., a set of questions that allow you to analyze the performance as well as allowing for the evaluation of any additional elements of your event.
14. Which Kinds of Sponsors are Needed for a Hybrid Event?
It would help if you had different kinds of sponsors for the hybrid event. The more, the better. You can choose large companies that can help spread the word about the event far and wide. You can also pick a company that can help you arrange giveaways for attendees and speakers. Also, you can seek a tech company that ensures that there are no technical glitches during the event. You should also seek sponsors who want to connect with your cause (if the event is for a cause). Make sure you include the sponsors in all event-related communications to make them feel valued.
15. Do I Need to Set Event Goals?
Again, this is another obvious, but important event planning question. The answer is simple--No matter what event platform you have chosen, you need to set goals. In hybrid events, you should set goals related to how many attendees you are expecting, how the event will boost your brand awareness, how many leads you can generate, etc. These are just a few examples. You can pick the goals that are in line with the event.
16. Should I Conduct Testing?
Yes, you must conduct testing of every piece of equipment before going live during the virtual part of the event. After all, you don’t want to see a microphone go down when a speaker is sharing their views, do you? Similarly, make sure that all things are checked and double-checked in live events to ensure proper safety protocols, like re-check the alignment of chairs for social distancing, the quality of the masks for distribution, the availability of hand sanitizers, etc. Do random tests when no one is expecting them to get the big picture.
1. How Do You Plan a Hybrid Event?
Ensure that you have planned live and virtual aspects of the event successfully by asking all the right event planning questions and seeing that you receive helpful answers.
2. Are Hybrid Events Successful?
Yes, hybrid events can be successful, and they can also help in reaching many event goals. Just ask the right event planning questions and ensure that you get all the right answers.
3. How Do You Promote Hybrid Events?
You can stick to the usual promotion methods. Just make sure you create aggressive online marketing strategies to maximize the scope of the virtual aspect of the event.
The success of your hybrid event depends on many factors. These event planning questions will give you a head start and ensure that you start things off on the right note. Of course, you will need to add more questions as you go about planning the event. Remember, your hybrid event will be successful if you give equal importance to the live sessions and the virtual sessions. There’s no competition; rather, they should complement each other.
To get help with your hybrid event planning efforts and get answers to other event planning questions, you can partner with Media 7 click here. To help event organizers, we have also come up with an exceptional and fascinating B2B event review platform, Eventually. It will let industry professionals read genuine and impartial event reviews, take constructive criticism, and make their events more successful in the future.